About the role

Reporting into the Executive Officer, Business Performance the Executive Office Coordinator is responsible for providing a wide range of executive support and coordination services to the Executive Director and Business Performance Senior Leadership Team. This role is also responsible for:

• Management of the Executive Directors time and email while having regard for emerging issues, that require utilisation of own judgement and decision making
• Liaising with Executive stakeholders, suppliers and other internal and external stakeholders to provide prompt delivery of information and services, avoiding escalation
• Taking pride to ensure that the Business Performance Senior Leadership team are fully informed in a timely manner of changing priorities and issues as they emerge and collate relevant information for the Executive Director to make decisions on these
• Supporting the Executive Officer and Executive Director in key projects by playing a secretariat role by taking actions and minutes

Please ensure you take a look at the Position Description provided for additional information on accountabilities for this role.

About you

You will have substantial Executive Assistant experience providing high level support and coordination to an Executive Director and Senior Leadership Team. You take pride in your ability to work within a regularly changing environment and can prioritise and organise yourself and those around you. You are a team player who is not afraid to ask questions and take initiative when required.

Additionally, you will also possess:

• Demonstrated ability in managing a conflicting workload of a busy executive
• Highly developed communication and personal skills with the ability to build strong relationships across all levels of the organisation
• Proven level of initiative along with excellent prioritisation and organisational skills
• Extensive experience with diary management, taking minutes, responding to calls and emails
• Experience in understanding discretion and tact in handling sensitive issues and enquiries and will take timely and effective action

Qualifications

• Certificate or diploma in Administration and/or relevant administration experience

Working with Us

We pride ourselves on being a great place to work and offer flexibility to facilitate work/life balance. People who are seeking part-time or job share arrangements are encouraged to apply.

What's next?

Applications close 11:00pm Wednesday 17th February 2021. Click the link to apply, and join us in making a difference to Victorian lives.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Katherine Bray on 03 4243 8895.

About Us

WorkSafe Victoria plays a critical role in the lives of Victorian employers and workers - as the state's health and safety regulator and as the manager of Victoria's workers compensation scheme. In both capacities, employers and workers are at the heart of our service.

Our aim is to keep all workplaces healthy and safe, and to deliver high quality care and treatment when workers are injured.

Our future

Our goals are to embed in every workplace a proactive, prevention-led approach to health and safety across the state, and to provide a personalised, tailored service for every Victorian who comes into contact with WorkSafe.

Like wearing a seatbelt or putting on sunscreen, "prevention-led" thinking will become automatic every time Victorians step into the workplace.

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.